Privacy Policy CHEMLEX Sp. z o. o.
GENERAL RULES
The privacy policy was created to specify what personal data we process and how the data is protected. The document was created based on the provisions on personal data, GDPR, General Data Protection Regulation of April 27, 2016 and the Act of May 10, 2018 on the protection of personal data.
For CHEMLEX Sp. z o. o. the protection of users personal data is of the utmost importance. The owner makes every effort to ensure that users feel safe when entrusting their personal data.
Our goal is to adequately protect your personal data. Remember that you have the right to update or completely delete your personal data at any time. You can do it yourself or with our help, which we will be happy to provide.
DATA ADMINISTRATOR – who manages the data?
The administrator of personal data is CHEMLEX Sp. z o. o. , ul. Skowronków 7/107, 33-100 Tarnów, entered into the National Court Register for Kraków – Śródmieście in Kraków, 12th Commercial Division of the National Court Register. KRS: 0000781749, NIP: 8733271041, REGON: 383120428, hereinafter referred to as the “Administrator”.
We reserve the right to make changes to the privacy policy at any time. The current version of the document is available https://chemlex.com.pl/en/privacy-policy/. We cooperate with entities that ensure a high level of protection of the personal data we process.
Each user is bound by the current privacy policy available at https://chemlex.com.pl/en/privacy-policy/
Any changes introduced to the privacy policy do not affect the basic principle: We do not sell or make available to third parties the personal or address data of customers/users of our websites. If you do not agree to the privacy policy, please do not visit the websites or submit inquiries via contact forms.
PERSONAL DATA – data that we process, their scope and legal basis
We process personal data, e.g. if you contact us or if you are our client. We process the personal data we receive from you for the following purposes and in accordance with the following legal basis:
| Purpose of processing | The data scope | Legal basis |
| Contacting the user | -e-mail adress,
-company name, -Tax Identification Number – data contained in the message content, |
Art. 6 section 1 letter a GDPR, which allows the processing of data on the basis of consent in order to respond to a message, and Art. 6 section 1 letter f GDPR, which allows for the implementation of the legitimate interest of ensuring efficient and effective communication between the website administrator and the user. |
| Placing and fulfilling an order for services or training | – e-mail adress,
– company name, – Tax Identification Number, – data contained in the message content, – name and surname of the person responsible for the order |
Art. 6 section 1 letter b of the GDPR, which allows the processing of data in order to take actions aimed at concluding a contract and in order to perform a contract concluded by placing an order. |
| Issuing an invoice and legal and tax obligations | – e-mail adress,
– company name, – Tax Identification Number, – data contained in the message content, – name and surname of the person responsible for the order |
Art. 6 section 1 letter c GDPR, which allows the processing of personal data if such processing is necessary for the administrator to fulfill his obligations under the law. |
| Consideration of complaints and withdrawal from the contract | – e-mail adress,
– company name, – Tax Identification Number, – data contained in the message content, -Bank account number – name and surname of the person responsible for the order |
Art. 6 section 1 letter b GDPR, which allows the processing of personal data if it is necessary to perform a contract or take steps to conclude a contract, and Art. 6 section 1 letter c GDPR, which allows the processing of personal data if such processing is necessary for the administrator to fulfill his obligations under the law. |
| Marketing purpose
(training notification) |
-e-mail adress | Art. 6 section 1 letter a of the GDPR, i.e. consent to receive commercial information, marketing content, and Art. 6 section 1 letter f GDPR, which allows the processing of personal data if in this way the administrator pursues his legitimate interest (marketing purpose of his own services). |
| Establishing, pursuing or defending against claims | – e-mail adress,
– company name, – Tax Identification Number, – data contained in the message content, -Bank account number – name and surname of the person responsible for the order |
Art. 6 section 1 letter f of the GDPR, which allows the processing of personal data if in this way the administrator pursues his legitimate interest (possessing personal data that will allow determining claims, pursuing claims or defending against claims of persons using the website or third parties or customers). |
| Cookies on the website | -IP
– user behavior on the website |
art. 6 section 1 letter a GDPR, which allows the processing of personal data with consent. You give your consent during your first visit to the website. |
| Administrator profiles on social media | -data related to the use of a given social media platform | Art. 6 section 1 letter f GDPR, the legitimate interest of the administrator in managing the profile on a given platform and the consent (Article 6(1)(a) of the GDPR), which you express, e.g. by joining a group created by the administrator on a given platform. |
| Fulfillment of obligations regarding the protection of personal data | -the scope of data is defined by law and varies depending on the content of a given legal obligation imposed on the administrator | Art. 6 section 1 letter c GDPR, i.e. legal provisions that require the processing of personal data |
USER RIGHTS RELATED TO THE PROCESSING OF PERSONAL DATA
We would like to inform you that you have the following rights related to the processing of your personal data:
If you want to exercise your entitlement, please write to biuro@chemlex.com.pl
The right to access information
The right to access personal data
The right to rectify personal data
The right to delete personal data, the right to be forgotten
The right to restrict the processing of personal data
The right to object to the processing of personal data
The right to transfer data
The right to lodge a complaint
The right to withdraw consent
RECIPIENTS OF PERSONAL DATA
Your personal data may be transferred to third parties whose services we use in connection with running www.chemlex.com.pl and our social media profiles. We ensure that we carefully select the entities with which we cooperate or whose services we use, and we always ensure appropriate data protection.
Below is a list of all entities whose services we use. In the case of transfer of personal data outside the European Economic Area, entities that carry out processing maintain the level of data protection consistent with EU standards, including: by applying clauses adopted by the European Commission.
Entities processing data in the European Economic Area:
– SYSKONF, event participant registration system; entity: Netventure Sp. z o. o.
– COMARCH ERP XT, invoicing system; entity COMARCH S.A.
– SALDEOSMART, invoicing system; entity BrainSHARE IT sp. z o. o.
– HOME.PL, internet service provider; HOME.PL S.A.
Entities processing data outside the European Economic Area:
-Microsoft analytics data
-Mozilla Thunderbird e-mail service
-X platform marketing support
-Meta marketing support
REQUIREMENT TO PROVIDE PERSONAL DATA
Providing personal data is voluntary, but providing certain personal data is necessary to conclude a contract and use the services. If you order a service, providing data is necessary to complete the tasks related to the concluded contract.
If you contact us regarding any matter related to the website or the services we provide, providing contact details (at least e-mail) may be necessary to answer your questions.
If the data requirement results from legal provisions, providing data is an obligation.
AUTOMATED DECISION MAKING AND PROFILING
Personal data is not used for automated decision-making that could affect the legal situation or have similar effects.
We use cookies and analytical tools like every website. Further in the Privacy Policy, we indicate how cookies work and how they trigger these actions.
HOW LONG DO WE PROCESS PERSONAL DATA
In accordance with applicable law, we process personal data only for the time necessary to achieve the designated purpose. After this period, personal data will be irreversibly deleted or destroyed. The additional year related to the processing of personal data collected for the purposes of performing the contract is due to the fact that the notification may be submitted by you just before the expiry of the limitation period.
WE PROCESS PERSONAL DATA FOR A PERIOD:
| 10 years +1 year | in relation to personal data processed for the purpose of establishing, pursuing or defending claims |
| until the objection is effectively raised or the purpose of processing is achieved | in relation to personal data processed on the basis of the legitimate interest of the administrator |
| until consent is withdrawn or it becomes no longer useful | in relation to personal data processed on the basis of your consent, unless expressly indicated otherwise at the time of consent. |
SOCIAL MEDIA – SHARING PERSONAL DATA
We run profiles on social media platforms and our website contains plugins that redirect you to them.
We are the administrator of the profile on a given platform, and we process personal data (name, surname, nickname) in order to manage our profile, create communities and interact.
The social media platform provider determines the rules governing the platform and the principles of data processing for its own purposes, please read the regulations and policies of each platform. We do not process data collected by social media platforms.
Plugins leading to our profiles allow you to directly connect to our profile after clicking on the platform icon. The social media platform may obtain information that you are using our website, in particular when you are logged in as a user.
If you do not want social networking sites to obtain information about your activities, we recommend logging out of your profiles and using your browser in incognito mode.
On our website you will find plug-ins that redirect you to our profiles on the platforms indicated below, and we also indicate the privacy policies of the platforms so that you can read them in accordance with our recommendations:
- Facebook: facebook.com
Privacy policy: https://www.facebook.com/privacy/explanation
- LinkedIn: linkedin.com
Privacy policy: https://www.linkedin.com/legal/privacy-policy
WITHDRAWAL OF CONSENT TO THE PROCESSING OF PERSONAL DATA
If the processing of personal data is based on consent, you can withdraw this consent at any time. If you would like to withdraw your consent to the processing of personal data, please send an e-mail to biuro@chemlex.com.pl.
If the processing of your personal data was based on consent, its withdrawal does not make the processing of personal data up to that point illegal. In other words, until consent is withdrawn, we have the right to process your personal data and its withdrawal does not affect the lawfulness of the existing processing.
COOKIES AND TOOLS IMPLEMENTED ON THE SITE
The website www.chemlex.com.pl, like many others, uses cookies. Cookies are short text information saved on the device you use to browse websites. They can be read by us (“own cookies”, which we use to ensure the proper operation of this website), as well as by systems belonging to other entities whose services we use (“external cookies”). Remember that you have the right to change cookie settings from your browser or delete them.
During your first visit to the website, information about the use of cookies is displayed.
You can disable cookies by selecting the appropriate settings in your browser. However, there is a risk that you will not be able to fully use all functions of this website.
The data collected as part of the tool is anonymous (location, Internet activity), and the provider may combine it with data collected as part of the use of its browser and/or its services.
Using our website involves sending queries to the server on which the website is located.
Each query sent to the server is saved in the server logs, which include, for example: IP address, server date and time, information about the web browser and the operating system you are using.
Data saved in server logs are not associated with specific people using the website and are used as auxiliary material for administrative purposes.
The content of the server logs is not disclosed to anyone except persons authorized to administer the server.
If you have any doubts about the legal nature of the shared content or how you can legally use it, write us a message at biuro@chemlex.com.pl and we will answer you.
DISCLAIMER
The content posted on the website is the own opinion of CHEMLEX Sp. z o. o. Advice posted on the website should be analyzed in detail, compared with your own case, possibly compared with other similar publications, and only when they appear to be appropriate in a given case should they be implemented.
UPDATED on 15 November 2023