Privacy Policy of CHEMLEX Sp. z o.o.
GENERAL RULES
This Privacy Policy has been created to specify what personal data we process and how that data is protected. The document is based on the provisions on personal data protection, including the GDPR (General Data Protection Regulation) of 27 April 2016 and the Personal Data Protection Act of 10 May 2018.
For CHEMLEX Sp. z o.o., the protection of users’ personal data is of the utmost importance. We make every effort to ensure that users feel safe when entrusting us with their personal information.
Our goal is to properly safeguard your personal data. Remember that you have the right to update or completely delete your personal data at any time. You may do this yourself or with our assistance, which we are happy to provide.
DATA ADMINISTRATOR – Who manages the data?
The administrator of personal data is CHEMLEX Sp. z o.o., ul. Skowronków 7/107, 33‑100 Tarnów, entered into the National Court Register for Kraków–Śródmieście in Kraków, 12th Commercial Division of the National Court Register, under the following numbers: KRS: 0000781749 NIP: 8733271041 REGON: 383120428 Hereinafter referred to as the “Administrator.”
We reserve the right to amend this Privacy Policy at any time. The current version of the document is available at: https://chemlex.com.pl/en/privacy-policy/
We cooperate only with entities that ensure a high level of protection of the personal data we process.
Each user is bound by the current version of the Privacy Policy available at the above link.
Any changes introduced to the Privacy Policy do not affect the fundamental principle that we do not sell or disclose personal or address data of customers or users of our websites to third parties. If you do not agree with the Privacy Policy, please refrain from visiting our websites or submitting inquiries via contact forms.
PERSONAL DATA – data that we process, their scope and legal basis
We process personal data, for example, when you contact us or when you are our client. We process the personal data that you provide to us for the purposes listed below and on the corresponding legal bases.
| Purpose of processing | The data scope | Legal basis |
| Contacting the user | -e-mail adress, -company name, -Tax Identification Number – data contained in the message content, | Art. 6 section 1 letter a GDPR, which allows the processing of data on the basis of consent in order to respond to a message, and Art. 6 section 1 letter f GDPR, which allows for the implementation of the legitimate interest of ensuring efficient and effective communication between the website administrator and the user. |
| Placing and fulfilling an order for services or training | – e-mail adress, – company name, – Tax Identification Number, – data contained in the message content, – name and surname of the person responsible for the order | Art. 6 section 1 letter b of the GDPR, which allows the processing of data in order to take actions aimed at concluding a contract and in order to perform a contract concluded by placing an order. |
| Issuing an invoice and legal and tax obligations | – e-mail adress, – company name, – Tax Identification Number, – data contained in the message content, – name and surname of the person responsible for the order | Art. 6 section 1 letter c GDPR, which allows the processing of personal data if such processing is necessary for the administrator to fulfill his obligations under the law. |
| Consideration of complaints and withdrawal from the contract | – e-mail adress, – company name, – Tax Identification Number, – data contained in the message content, -Bank account number – name and surname of the person responsible for the order. | Art. 6 section 1 letter b GDPR, which allows the processing of personal data if it is necessary to perform a contract or take steps to conclude a contract, and Art. 6 section 1 letter c GDPR, which allows the processing of personal data if such processing is necessary for the administrator to fulfill his obligations under the law. |
| Marketing purpose (training notification) | -e-mail adress | Art. 6 section 1 letter a of the GDPR, i.e. consent to receive commercial information, marketing content, and Art. 6 section 1 letter f GDPR, which allows the processing of personal data if in this way the administrator pursues his legitimate interest (marketing purpose of his own services). |
| Establishing, pursuing or defending against claims | – e-mail adress, – company name, – Tax Identification Number, – data contained in the message content, -Bank account number – name and surname of the person responsible for the order. | Art. 6 section 1 letter f of the GDPR, which allows the processing of personal data if in this way the administrator pursues his legitimate interest (possessing personal data that will allow determining claims, pursuing claims or defending against claims of persons using the website or third parties or customers). |
| Cookies on the website | – IP – user behavior on the website | Art. 6 section 1 letter a GDPR, which allows the processing of personal data with consent. You give your consent during your first visit to the website. |
| Administrator profiles on social media | -data related to the use of a given social media platform | Art. 6 section 1 letter f GDPR, the legitimate interest of the administrator in managing the profile on a given platform and the consent (Article 6(1)(a) of the GDPR), which you express, e.g. by joining a group created by the administrator on a given platform. |
| Fulfillment of obligations regarding the protection of personal data | -the scope of data is defined by law and varies depending on the content of a given legal obligation imposed on the administrator. | Art. 6 section 1 letter c GDPR, i.e. legal provisions that require the processing of personal data. |
USER RIGHTS RELATED TO THE PROCESSING OF PERSONAL DATA
We would like to inform you that you have the following rights regarding the processing of your personal data.
If you wish to exercise any of these rights, please contact us at: biuro@chemlex.com.pl
You have the right to:
- access information about the processing of your personal data
- access your personal data
- rectify your personal data
- delete your personal data (the “right to be forgotten”)
- restrict the processing of your personal data
- object to the processing of your personal data
- transfer your personal data
- lodge a complaint with a supervisory authority
- withdraw your consent at any time, if processing is based on consent
RECIPIENTS OF PERSONAL DATA
Your personal data may be transferred to third parties whose services we use in connection with operating the website www.chemlex.com.pl and our social media profiles. We ensure that we carefully select all entities with which we cooperate or whose services we use, and we always require appropriate data protection measures.
Below is a list of all entities whose services we use. If personal data is transferred outside the European Economic Area, the entities processing the data maintain a level of protection consistent with EU standards, including through the use of clauses adopted by the European Commission.
Entities processing data within the European Economic Area:
- SYSKONF – event participant registration system (Netventure Sp. z o.o.)
- COMARCH Betterfly– invoicing system (COMARCH S.A.)
- SALDEOSMART – invoicing system (BrainSHARE IT Sp. z o.o.)
- HOME.PL – internet service provider (HOME.PL S.A.)
Entities processing data outside the European Economic Area:
- Microsoft – analytics services, email service
- X (formerly Twitter) – marketing support
- Meta – marketing suport
REQUIREMENT TO PROVIDE PERSONAL DATA
Providing personal data is voluntary; however, certain data is necessary to conclude a contract and use our services. If you order a service, providing the required data is essential to carry out all tasks related to the concluded contract.
If you contact us regarding any matter related to the website or the services we provide, providing contact details (at least an email address) may be necessary for us to respond to your inquiry.
If the obligation to provide data results from legal provisions, providing such data becomes mandatory.
AUTOMATED DECISION-MAKING AND PROFILING
Personal data is not used for automated decision‑making that could affect your legal situation or produce similar significant effects.
Like most websites, we use cookies and analytical tools. Further in this Privacy Policy, we explain how cookies work and what actions they trigger.
HOW LONG DO WE PROCESS PERSONAL DATA
HOW LONG WE PROCESS PERSONAL DATA
In accordance with applicable law, we process personal data only for the time necessary to achieve the intended purpose. After this period, personal data is irreversibly deleted or destroyed.
An additional one‑year period related to the processing of personal data collected for the performance of a contract is applied because a claim may be submitted by you just before the expiry of the limitation period.
WE PROCESS PERSONAL DATA FOR A PERIOD:
| 10 years +1 year | in relation to personal data processed for the purpose of establishing, pursuing or defending claims |
| until the objection is effectively raised or the purpose of processing is achieved | in relation to personal data processed on the basis of the legitimate interest of the administrator |
| until consent is withdrawn or it becomes no longer useful | in relation to personal data processed on the basis of your consent, unless expressly indicated otherwise at the time of consent. |
SOCIAL MEDIA – SHARING PERSONAL DATA
We operate profiles on social media platforms, and our website contains plugins that redirect you to these platforms.
We act as the administrator of our profiles on each platform, and we process personal data (such as your name, surname, or username) in order to manage our profiles, build communities, and interact with users.
The provider of each social media platform determines the rules governing the platform and the principles of data processing for its own purposes. We encourage you to read the terms and privacy policies of each platform. We do not process data collected independently by social media platforms.
Plugins directing you to our profiles allow you to connect directly to our pages after clicking the platform icon. A social media platform may obtain information that you are visiting our website, especially if you are logged into your account at the time.
If you do not want social media platforms to collect information about your activity, we recommend logging out of your accounts and using your browser in incognito mode.
On our website, you will find plugins that redirect you to our profiles on the platforms listed below. We also provide links to their privacy policies so that you can review them as recommended:
- LinkedIn: linkedin.com Privacy Policy: https://www.linkedin.com/legal/privacy-policy
WITHDRAWAL OF CONSENT TO THE PROCESSING OF PERSONAL DATA
If the processing of your personal data is based on consent, you may withdraw that consent at any time. To withdraw your consent to the processing of personal data, please send an email to: biuro@chemlex.com.pl
Withdrawal of consent does not affect the lawfulness of the processing carried out before the withdrawal. In other words, until consent is withdrawn, we are entitled to process your personal data, and the withdrawal does not affect the legality of processing performed prior to that moment.
COOKIES AND TOOLS IMPLEMENTED ON THE SITE
The website www.chemlex.com.pl, like many others, uses cookies. Cookies are small text files stored on the device you use to browse websites. They may be read by us (“first‑party cookies,” which we use to ensure the proper functioning of the website) as well as by systems belonging to other entities whose services we use (“third‑party cookies”). Remember that you have the right to change your browser’s cookie settings or delete cookies at any time.
During your first visit to the website, information regarding the use of cookies is displayed.
You can disable cookies by selecting the appropriate settings in your browser. However, doing so may limit your ability to fully use all features of the website.
The data collected through analytical tools is anonymous (e.g., location, online activity), although the provider may combine it with data collected through its browser and/or services.
Using our website involves sending queries to the server on which the website is hosted.
Each query sent to the server is recorded in server logs, which may include:
- IP address,
- server date and time,
- information about the web browser,
- information about the operating system you are using.
Data stored in server logs is not associated with specific individuals using the website and is used solely as auxiliary material for administrative purposes.
The content of server logs is not disclosed to anyone except persons authorized to administer the server.
If you have any doubts regarding the legal nature of the content shared on the website or how you may legally use it, please contact us at biuro@chemlex.com.pl, and we will be happy to assist you.
DISCLAIMER
The content published on the website reflects the opinions of CHEMLEX Sp. z o.o. Any advice provided on the website should be carefully analyzed, compared with your individual situation, and, if necessary, reviewed alongside other similar publications. Only when it appears appropriate for your specific case should it be implemented.
Updated on 25th March 2026